Application of Criminal Record Clearance

1.    A signed application letter addressed to the Prosecutor General, National Public Prosecution Authority, Kigali – Rwanda: indicate the full physical and postal address, telephone number and e-mail address.

2.    Filled Criminal Record Clearance Application form

3.    Copy of valid Rwandan Passport: only relevant pages, including a bio-page (photo, names, date and place of birth etc), entry visa etc

4.    Copy of valid Resident Permit,

5.    Recently taken colored passport-size photos (with clearly seen ears and cheeks from the front view and white background): in jpg format

6.    For those living outside Japan: Make transfer of 9,300 JP¥ to Embassy bank account (see bank account details below:


Amount above includes:


·   3,800 JP¥: Clearance fee (Non-Refundable/Non-Transferable):


·   4,000 JP¥ : this is compulsory bank charges: please ask your local bank if   there is no an intermediary bank between them and our local bank (Bank of Tokyo-Mitsubishi UFJ Ltd), if there is then you need to add 3,000 JP¥  (charges for an intermediary bank): this does not include the transfer charges of your local bank.


·   1,700 JP¥ : for the handling (postage) charges when sending the original document to you


  1. For those living in Japan: transfer the total amount 3,800 JP.


·      Postage charges when sending document and receiving passport will be borne by client.



You are advised to send the document through either EMS/DHL/FEDEX or any other fast courier service providers of your choice; our full address is as follows:


             Embassy of the Republic of Rwanda

            Fukasawa Annex “A”

            1 - 17 – 17 Fukasawa

            Setagaya – Ku,

            Tokyo, 158 – 0081





Send your enquiries to the e-mail addresses or call the telephone number indicated below:

E-mail addresses: 




Office telephone #: +81-3-5752-4255






Bank name

The Bank of Tokyo-Mitsubishi UFJ, Ltd

Account name

Embassy of the Republic of Rwanda

Account number

0005-110-1544204 (Savings Account)


Jiyugaoka - Ekimae Branch,

Swift Code


Bank Address

Jiyugaoka 1-Chome, Meguro-Ku, Tokyo