Application of the Emergency Travel Document

Requirements for Application

 

  1. A signed application letter addressed to Ambassador of Rwanda to Japan: indicate the full physical and postal address, telephone number and e-mail address.
     
  2. Fill in the application form
    (Download the Application Form)
     
  3. Indicate the number of your passport (or in case you have the copy of the stolen/lost passport attach it)
     
  4. Copy of Police Declaration Form of loss/stolen passport
     
  5. Copy of your flight itinerary to Rwanda
     
  6. A recently taken colored passport-size photos: with clearly seen ears and cheeks from the front view and white background.
     
  7. A copy of resident permit (in case you are residing in a country you are applying from)
     
  8. Emergency Travel Document is Free but for those living outside Japan: need to transfer 1,700 JP¥ to the Embassy bank account (see below) for the handling (postage) charges when sending the original document to you:

·       Plus 4, 000 JP¥ : this is compulsory bank charges: please ask your local bank if there is no an intermediary bank between them and our local bank (Bank of Tokyo-Mitsubishi UFJ Ltd), if there is then you need to add 3,000 JP¥  (charges for an intermediary bank): this does not include the transfer charges of your local bank.

  1. For those who is living in Japan: Postage charges when sending document and receiving passport will be borne by client.

 

NB:

The Emergency Travel Certificate must be surrendered to the Immigration Officer at the point of entry in Rwanda.

 

For Enquiries:

Send your enquiries to the e-mail addresses or call the telephone number indicated below:

 

E-mail addresses:

 

erubayita@japan.embassy.gov.rw  

 

Or

 

info@japan.embassy.gov.rw

 

Office telephone Number: +81 – 3 – 5752 – 4255

 

 

 

ACCOUNT DETAILS

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Bank name

The Bank of Tokyo-Mitsubishi UFJ, Ltd

Account name

Embassy of the Republic of Rwanda

Account number

0005-110-1544204 (Savings Account)

Branch

Jiyugaoka - Ekimae Branch,

Swift Code

BOTKJPJT

Bank Address

Jiyugaoka 1-Chome, Meguro-Ku, Tokyo

Telephone

(+81)-3-3718-2131